Privace Policy for Accounts

 Privacy Policy for Accounts: Expense & Budget

Last updated: 13 October 2026

Accounts: Expense & Budget, displayed as Accounts on your device, is provided by Santhosh Akshaya / SB2k Games ("we", "us", or "our"). This policy explains how we handle information when you use our Android app.

Privacy contact: santhoshbabu2k@gmail.com

Information we handle

Optional sign-in and local mode

You can use Accounts without signing in. In local mode, your financial accounts, transactions, categories, currency, nickname and planning records are stored on your device and are not uploaded to our Firebase database. Local mode does not disable the analytics or advertising services described below. Signing in later offers a separate choice to upload local accounts and records. Declining keeps them on the device. Clearing app data or uninstalling may erase local records; export records you need to keep. Android backup and device transfer may also apply.

When you create an account or sign in, Firebase Authentication processes your email address, account identifier, authentication credentials, and related security information. If you use Google Sign-In, Google and Firebase process the identity information and tokens needed to authenticate you. Accounts does not receive or store your Google password. Email/password credentials are handled by Firebase Authentication rather than stored in the app's transaction database.

Financial records you enter

We store the account names and transactions you enter, including transaction names, amounts, income or expense type, categories, selected transaction dates, update timestamps, and the nickname recorded as the person who last updated a transaction. We also store your selected currency and its update timestamp.

When you use planning features, we handle budget categories and limits, monthly savings targets, and recurring transaction rules, including names, amounts, types, categories, frequencies, start and end dates, time zones, and processing status. Signed-in planning records are stored with your account in Cloud Firestore; local-mode planning records remain on your device. Notification permissions and reminder settings let the app display budget alerts on your device.

When you sign in, these records are associated with your signed-in account and stored in Google Cloud Firestore to synchronise them across devices signed in to that account. Records may also be cached on your device.

If you choose Export as PDF or Export as Excel, the app generates a file from the displayed transactions and saves it in your device's Downloads folder. Excel exports include categories and recorded update details. A temporary working copy is created in the app cache and removed after the export attempt. On Android 9 and earlier supported versions, storage permission is required to save to Downloads. Copies you save or share are under your control and are not automatically removed when you delete your app account.

Accounts is a manual record-keeping app. The current version does not connect to your bank, read bank statements, or request payment card details or banking passwords.

Nickname and local preferences

Your profile nickname, nickname history, custom category names and emojis, and preferences such as theme, app color, text size, table lines, and transaction terminology are stored locally. Your nickname is also copied into the "updated by" field when you add or edit a transaction; that copy and the selected transaction category are uploaded with the transaction when you are signed in. Changing your profile nickname does not automatically change the nickname recorded on earlier transactions. Existing nickname suggestions can be derived from the update details in your account's transactions.

Android backup or device transfer may include local app data, depending on your device and system settings.

Usage and technical information

The Logged-in devices feature stores device-reported manufacturer and model names, random app-session identifiers, sign-in timestamps, and logout status in your cloud account. These records let you view registered app installations and request logout from individual or all devices. No email OTP is required to view this list. Updated app installations receive logout requests when connected; offline copies cannot be remotely erased. This feature signs users out of the app and does not revoke Firebase authentication tokens at the server. Session records remain associated with your account until the account is deleted.

The app includes Google Analytics for Firebase. It may collect app interactions, session information, app-instance and device identifiers, device and operating-system information, and approximate location derived from network information. Google services may also process IP addresses and technical logs to operate the service, protect accounts, and prevent abuse. Accounts does not request access to your precise device location.

How information is used

We use information to authenticate users, save and synchronise financial records, calculate totals, provide search and filters, display transaction update details, remember preferences, understand app usage, improve the app, respond to requests, and maintain security.

Service providers and disclosure

Google provides Firebase Authentication, Cloud Firestore, Google Sign-In, and Google Analytics for Firebase. Information is processed by these services as needed to provide their functions. Their processing is described in:

- [Google Privacy Policy](https://policies.google.com/privacy)

- [Privacy and Security in Firebase](https://firebase.google.com/support/privacy)

We do not sell your personal information. We may disclose information where required by law or where reasonably necessary to address fraud, abuse, or threats to safety or security.

Advertising

Accounts includes Google AdMob and Google's User Messaging Platform. Users without Pro access may see a full-screen interstitial ad when opening Reports and may choose to watch a rewarded ad to unlock one PDF export. Users with active Pro access receive direct PDF exports and open Reports without ads.

Google's Mobile Ads SDK processes information such as IP addresses, advertising/app-set identifiers, app/ad interactions, and diagnostics for advertising, analytics, and fraud prevention. IP addresses may be used to estimate general location. The app does not add your account names, transaction names, amounts, or nicknames to ad requests. See [Google's Mobile Ads data disclosure](https://developers.google.com/admob/android/privacy/play-data-disclosure) and [Google's advertising privacy information](https://policies.google.com/technologies/ads).

The app uses Google's consent tools before requesting ads where required. When applicable, Settings includes Ad privacy choices to review advertising consent. You can also manage your advertising identifier through your device's privacy settings.

Storage and security

Cloud information is processed using Google's infrastructure and may be processed in countries other than your own. We use authenticated access and service-provider security measures to protect information. No storage system or transmission method can be guaranteed completely secure. Protect your sign-in credentials and avoid entering unnecessary sensitive information in transaction names or categories.

Retention and your choices

Account, transaction, and planning information remains stored until you delete records or request deletion of your app account, subject to necessary legal or security retention. Signing out or uninstalling the app does not delete cloud records. Local-mode records remain until you delete them or remove app data; exports and system backups may remain separately.

You can edit or delete financial accounts and transactions in the app. To delete your sign-in account and associated cloud financial records, open Settings, choose Delete account, confirm, and verify ownership with your password or Google account. Keep the app open with an internet connection until deletion completes. If interrupted, some records may already have been deleted; retry or contact support. Your Google account itself is not deleted.

You can also request access, correction, or deletion without installing the app by emailing santhoshbabu2k@gmail.com from your registered email address with the subject "Accounts data request" or "Accounts account deletion request". We may verify that you own the account before acting on a request and will explain the expected completion schedule. Do not send your password. Account deletion includes the associated cloud financial records, planning records, currency settings, and device-session records. Local-mode records on your devices remain under your control.

Deletion of a sign-in account must include its associated Firestore financial records; deleting authentication credentials alone does not remove those records. Copies on other devices and Android backups may require separate removal. Service-provider logs and backups may persist under the provider's retention practices. Firebase states that, after an authentication user is deleted, associated authentication data is removed from live and backup systems within 180 days. Analytics retention depends on the property's configured retention settings.

Applicable privacy rights may include access, correction, deletion, restriction, or objection to processing. Contact us to make a request or raise a concern.

Children

Accounts is intended for a general audience and is not designed specifically for children. If you believe a child has provided personal information without any required parental permission, contact us so we can investigate and address the information.

Policy changes

We may update this policy as the app or our practices change. We will update the date above and provide additional notice where required.

Contact

Santhosh Akshaya / SB2k Games — Accounts: Expense & Budget

Email: santhoshbabu2k@gmail.com